REGISTRATION

Registration to ECAI 2025 is now open! Feel free to consult this section in order to get information about fees, social dinner and registration policies.

REGISTER NOW

REGISTRATION DEADLINES

EARLY REGISTRATION

From July 2, 2025
to September 3, 2025

STANDARD
REGISTRATION

From September 4, 2025
to October 12, 2025

ONSITE
REGISTRATION

From October 25, 2025
to October 30, 2025

REGISTRATION FEES

Early registration

REGISTRATION FEES
(July 2, 2025 - September 3, 2025)
EurAI member*Non memberStudent EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 535€ 680€ 350€ 455
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 325€ 420€ 210€ 280
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 710€ 900€ 470€ 600

All fees are in euro (EUR) and VAT included.

REGISTRATION FEES
(July 2, 2025 - September 3, 2025)
EurAI member*Non member
October 26-30
ECAI main conference
(including PAIS)		€ 535€ 680
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 325€ 420
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 710€ 900
REGISTRATION FEES
(July 2, 2025 - September 3, 2025)
Student EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 350€ 455
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 210€ 280
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 470€ 600

All fees are expressed in euro (EUR) and VAT included.

*Proof of status is required for both EurAI member and students.
Please consult our general policy to get detailed information about status requirements and cancellation.

Standard registration

REGISTRATION FEES
(September 4, 2025 - October 12, 2025)
EurAI member*Non memberStudent EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 665€ 845€ 440€ 565
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 405€ 515€ 265€ 345
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 885€ 1.120€ 585€ 750
REGISTRATION FEES
(September 4, 2025 - October 12, 2025)
EurAI member*Non member
October 26-30
ECAI main conference
(including PAIS)		€ 665€ 845
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 405€ 515
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 885€ 1.120
REGISTRATION FEES
(September 4, 2025 - October 12, 2025)
Student EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 440€ 565
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 265€ 345
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 585€ 750

All fees are expressed in euro (EUR) and VAT included.

*Proof of status is required for both EurAI member and students.
Please consult our general policy to get detailed information about status requirements and cancellation.

Onsite registration

REGISTRATION FEES
(October 25, 2025 - October 30, 2025)
EurAI member*Non memberStudent EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 800€ 1.010€ 530€ 675
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 485€ 615€ 315€ 410
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 1.060€ 1.335€ 705€ 895
REGISTRATION FEES
(October 25, 2025 - October 30, 2025)
EurAI member*Non member
October 26-30
ECAI main conference
(including PAIS)		€ 800€ 1.010
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 485€ 615
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 1060€ 1.335
REGISTRATION FEES
(October 25, 2025 - October 30, 2025)
Student EurAI member*Student non member*
October 26-30
ECAI main conference
(including PAIS)		€ 530€ 675
October 25-26
Only weekend
(Tutorials, Workshops and Doctorial consortium)		€ 315€ 410
October 25-30
ECAI main conference + weekend (including PAIS, Tutorials, Workshops and Doctoral consortium)		€ 705€ 895

All fees are expressed in euro (EUR) and VAT included.

*Proof of status is required for both EurAI member and students.
Please consult our general policy to get detailed information about status requirements and cancellation.

Social dinner

REGISTRATION FEES
(October 29, 2025)
EurAI memberNon memberStudent EurAI memberStudent non member
October 29
Social dinner
(up to availability)		€ 100€ 100€ 100€ 100
REGISTRATION FEES
(October 29, 2025)
EurAI memberNon member
October 29
Social dinner
(up to availability)		€ 100€ 100
REGISTRATION FEES
(October 29, 2025)
Student EurAI memberStudent non member
October 29
Social dinner
(up to availability)		€ 100€ 100

All fees are expressed in euro (EUR) and VAT included.

GENERAL POLICY

The early registration deadline is 3 September, 2025. After that, standard registration is possible until 12 October, 2025. After that, only onsite registration will be possible.

At least one author of each paper accepted in the main track (including PAIS) must register for the main conference, at the non-student rate (EurAI Member or Non-Member), by the early registration deadline. This applies even if all authors are students. This is a prerequisite for inclusion in the proceedings. We reserve the right to mark papers as no-shows on the conference website if they are not presented at the conference. This does not apply to papers accepted in Workshops.

Proof of status

EurAI members
To qualify as a EurAI member and benefit the special fee, you are required to provide a valid certificate provided by your EurAI member society. It must be uploaded during the Online registration procedure.

Students
Proof of Student status is mandatory. In order to benefit of the special fee, attendants are required to provide a valid certificate (approval letter signed by the Head of Department or copy of your status ID) and it must be uploaded during the Online registration procedure.

Registration includes

Main conference

  • Coffee-breaks
  • Lunches during the conference
  • Welcome cocktail on October 26 at Palazzo Re Enzo
  • Certificate of attendance
  • Access to all scientific sessions/exhibition area/ poster area
  • Guided Tour of Bologna on October 29

Only weekend

  • Access to workshops
  • Coffee-breaks
  • Lunches during the workshops
  • Certificate of attendance

Cancellation of conference registration

All amendments or cancellations should be submitted by email to: registrations.ecai2025@planningcongressi.com

The following refund conditions apply:

  • If the registration is the only registration covering a given paper to be included in the proceedings of the main conference, then no refund is possible.
  • In case of cancellation on or before 3 September 2025, the registration fee will be refunded with a deduction of € 50 as administration fee.
  • In case of cancellation after 3 September 2025, but on or before 12 October 2025, the registration fee will be refunded with a deduction of 50% of the price as cancellation fee. The registration fee will not be refunded for cancellations received after 12 October 2025 or in case of no-shows.
  • All reimbursements will be sent after the congress within 60/90 days.

Name changes

Name changes are possible free of charge before 12 October 2025. We need you to notify by email each name change to: registrations.ecai2025@planningcongressi.com

After this date, an administration fee of € 50 will be applied. In case of a name change, participants agree to take over all booked programme items from the originally registered participant.

ADDITIONAL INFORMATION

Social dinner

The social dinner is not included in the registration fee. If you want to attend the event, please buy a ticket through the registration platform. Kindly note that there will be limited number of tickets.

The social dinner will be held on October 29 at Palazzo Re Enzo, in the heart of Bologna.

Registration desks opening time

All Congress materials will be available at the registration desks.

University of Bologna, The Engineering School

Saturday, October 25, 2025
07:00-19:00

Sunday, October 26, 2025
07:00-14:00

Bologna Congress Center

Monday, October 27, 2025
07:30-18:00

Tuesday, October 28, 2025
07:30-16:00

Wednesday, October 29, 2025
07:30-16:00

Thursday, October 30, 2025
07:30-16:00

Badges

Participants are asked to pick up their name badge at the registration desks and to wear it at all times during the congress and social dinner.

Paper submission

Each non-student registration for the main conference covers up to two papers to be published in the proceedings, provided the registrant is a co-author on each. The presentation of any additional papers to be published in the proceedings (beyond the two included) will incur an extra charge of €200 per paper.
Authors of papers accepted in the main conference (including PAIS) may purchase up to two extra pages in the proceedings, for € 250 per page. This is not intended to be used to add significant material that has not been reviewed but to allow authors to account for reviewer suggestions. The extra income generated in this manner will get channeled back into the community through travel grants and the like.
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